E-Poster Guideline

E-Poster Preparation & Submission Guidelines:

Please read this short guide before preparing your e-poster. It explains exactly how to set up your poster in PowerPoint, the correct size to use, and how to submit it.

What is an E-Poster?:

An e-poster is a single-slide scientific poster, made in PowerPoint, that is displayed on a screen at the conference instead of being printed on paper. It is submitted as one PDF file.

How to Prepare Your E-Poster (Step-by-Step):

Step 1: Open PowerPoint — Start a new, blank presentation. Use only ONE slide for your entire poster — do not use multiple slides.
Step 2: Set the correct slide size — Go to Design → Slide Size → Custom Slide Size, and set the dimensions given in Section 3 below. Choose Landscape orientation.
Step 3: Add your content — Build your poster using text boxes, tables, and images — following the layout suggested in Section 4.
Step 4: Check readability — Zoom out and check that all text can be read comfortably from a distance. See Section 5 for font and design tips.
Step 5: Save as PowerPoint — Save your file first as .pptx (e.g., PMS47_YourSurname.pptx), so you have an editable backup copy.
Step 6: Export as PDF — Go to File → Export → Create PDF/XPS (or File → Save As → choose PDF). Save it as ONE single-page PDF.
Step 7: Check your PDF — Open the PDF and confirm it shows one landscape page, with sharp (not blurry) text and images.
Step 8: Submit — Email the final PDF to the address in Section 6, before the deadline.

E-Poster Dimensions (Please Follow Exactly):

Use ONE of the two standard sizes below. Do not use A4 or letter page size — posters designed for printed paper size become very small and blurry when shown on a large conference screen.

Setting	Recommended (A0)	Also Acceptable (A1)
Orientation	Landscape	Landscape
Size (cm)	118.9 cm (W) x 84.1 cm (H)	84.1 cm (W) x 59.4 cm (H)
Size in PowerPoint (inches)	46.8 in (W) x 33.1 in (H)	33.1 in (W) x 23.4 in (H)
Aspect ratio	16:9 (widescreen)	16:9 (widescreen)
Minimum resolution	300 DPI	300 DPI

Suggested Layout & Content:

A clear e-poster is easier to follow than a crowded one. Arrange your poster in columns (2–4 columns work well) and include:

Header: Poster title, author names, and institution/affiliation (top of slide, largest text on the page).
Background/Introduction: Brief context — why this topic/study matters.
Objectives/Aim: What the study or case series set out to do.
Methods or Case Details: How the study was done, or details of the case(s) presented.
Results/Findings: Key findings, presented with images, tables, or short bullet points rather than long paragraphs.
Discussion: What the findings mean, compared with existing knowledge.
Conclusion/Recommendations: The key take-home message.
References: Numbered or bulleted, in a consistent style (Vancouver or APA).

Design Tips for a Clear, Professional Poster:

Font size: minimum 36 pt for the title, 24–28 pt for section headings, and 18–20 pt for body text.
Font style: use a simple, clean font such as Calibri, Arial, or Century Gothic — avoid decorative fonts.
Text amount: keep text brief; use bullet points instead of long paragraphs.
Images/photos: use clear, high-resolution images (minimum 300 DPI); label all figures (e.g., Fig. 1, Fig. 2) and refer to them in the text.
Colour: use 2–3 colours consistently; make sure text has strong contrast against the background so it is easy to read on screen.
Author details: include presenting author’s name, qualification, department, and institution below the title.
Consent & confidentiality: for case reports/case series, ensure patient identifiers are removed and consent has been taken where required.

Submission Details:

File type: PDF only (do not send .pptx, .doc, or image files)
File size: maximum 10 MB
File name: use your Abstract ID and surname, e.g., 47_Muslim.pdf
Email to: abstract2026@pakistanmenopausesociety.com
Email subject line: “E-Poster Submission – [Abstract ID] – [Author Surname]”

Deadline:

All e-posters must be submitted by 8th August 2026. Late submissions may not be included in the conference display.

Important — Check Your Poster on Conference Day:

Even after submission, please visit the Media Review Room on the day of the conference to personally check that your e-poster is displaying correctly on the screen.

Confirm the poster is showing in the correct size, orientation, and quality on the display screen.
If there is any issue (blurry text, wrong orientation, missing images), report it immediately to the technical/registration desk for correction.

Conference Registration — Mandatory for Presentation:

Kindly note that conference registration is mandatory for any accepted e-poster to be presented or displayed. Presenting authors are requested to complete their registration on or before the submission deadline to ensure their e-poster is included in the final conference programme. E-posters from unregistered authors will unfortunately not be eligible for display.

Queries:

For any questions about preparing or submitting your e-poster, please contact the Conference Secretariat at abstract2026@pakistanmenopausesociety.com.

Poster Template:

To make things easier, authors are encouraged to download the official e-poster PowerPoint template below. It is already set to the correct size and layout — simply edit it with your own title, content, and images.